Confluence is a solid tool—but it’s not the only game in town. If your team is outgrowing it, struggling with its limitations, or just looking for a better fit, you’ve got options. This guide breaks down the top Confluence alternatives to help you find a solution that works with your team, not against it.

What you’ll learn in this section:

• The best Confluence alternatives for 2025, including paid, free, and open source options
  
  
• Key features to look for in a collaboration and documentation tool
  
  
• The top open source alternatives for more control and flexibility
  
  
• How popular tools like Notion, Google Docs, and Jira stack up against Confluence
  
  
• Tips for choosing the right platform based on your team’s size, budget, and workflow
  
  

Let’s explore what else is out there—and help you find the right tool to take your team’s collaboration to the next level.

What Is a Good Replacement for Confluence?

A good replacement for Confluence is a tool that matches your team's workflow, scales with your needs, and makes it easy to collaborate and manage knowledge. 

The right alternative depends on what you're looking to improve—whether it's simplifying your interface, enhancing integrations, cutting costs, or boosting real-time collaboration. For example, if your team wants AI-driven knowledge management with enterprise search and integrated wikis, Guru is a standout choice. 

On the other hand, Notion or ClickUp might be better if you need an all-in-one workspace with task management baked in. The key is to assess your priorities and explore tools that excel where Confluence may fall short.

Key Features to Look for in a Confluence Alternative

When considering a shift from Confluence, it's crucial to keep an eye out for a few core capabilities that can make or break your team's collaborative efforts:

• Collaborative Document Creation and Editing: Real-time collaboration features are key. Look for platforms with collaborative editing that allow multiple teams and users to write and edit documents simultaneously.
• Task and Project Management: Your project managers will thank you—an integrated task management system helps in aligning content creation with project timelines and deliverables.
• Integration with Other Tools: The best alternatives seamlessly blend into your existing tech stack, enhancing productivity without the need for constant switching between applications.
• Customization and Flexibility: Each team has its own workflow. Customizable platforms ensure that the tool adapts to your needs, not the other way around.
• Pricing and Affordability: Budget constraints are real. It's essential to find a tool that offers the best value for your team members’ specific requirements.

Top 14 Confluence Alternatives

If Confluence isn’t quite cutting it for your team anymore, you’re in luck—there’s no shortage of powerful alternatives out there. Whether you need a more intuitive interface, deeper integrations, or better alignment with your workflow, the right solution is within reach. Here are 14 standout tools worth exploring, each with unique strengths to match different team needs and collaboration styles.

1. Guru
Highlights: Enterprise AI search, a wiki, and an intranet in one platform. Centralizes team information in an AI-powered internal knowledge base, making it accessible within workflows to ensure information is always current and available.
Features: AI-suggested content, intuitive user interface, collaborative editing, seamless integrations with workplace apps, chats, and docs, a browser extension for easy access, analytics for knowledge gaps.
Best for: Teams looking for a centralized knowledge solution that combines AI-powered search, real-time collaboration, and robust intranet features.

2. Notion
Highlights: Combines notes, tasks, wikis, and databases into a versatile workspace.
Features: Real-time collaboration, extensive integrations, customizable templates, flexible content organization.
Best for: Startups and creative teams needing a flexible, all-in-one workspace for project planning and documentation.

3. Document360
Highlights: A specialized knowledge base platform for product and support documentation.
Features: Markdown editor, version control, category management, team analytics, and multilingual support.
Best for: Customer support and product teams building external or internal documentation at scale.

4. SharePoint
Highlights: Microsoft’s robust collaboration and document management platform integrated with Microsoft 365.
Features: Document libraries, lists, web parts, enterprise search, and deep integration with Microsoft Teams and Office apps.
Best for: Large enterprises deeply integrated with Microsoft 365 looking for advanced intranet and document management capabilities.

5. Google Docs and Google Sites
Highlights: Facilitates collaborative document editing and website creation within Google’s ecosystem.
Features: Real-time editing, voice typing, Google Drive integration, user-friendly site customization.
Best for: Teams already embedded in the Google ecosystem looking for simple, effective collaboration tools.

6. Nuclino
Highlights: Simplifies team communication with a lightweight knowledge base and collaboration tool.
Features: Document organization in various views, instant search, markdown editing.
Best for: Small teams or startups needing a fast, intuitive tool for internal documentation and knowledge sharing.

7. Slite
Highlights: Provides a centralized space for team documentation and sharing knowledge.
Features: Organizational channels, threaded comments, integrations with tools like Slack.
Best for: Remote teams seeking a focused, minimalistic documentation hub that integrates well with their communication stack.

8. Dropbox Paper
Highlights: Offers a collaborative workspace that integrates with Dropbox for easy document sharing.
Features: Task management, timeline tracking, multimedia support in documents, collaborative editing.
Best for: Teams that use Dropbox heavily and want to incorporate collaborative document editing into their workflow.

9. Quip
Highlights: Enhances team collaboration within documents, integrating seamlessly with Salesforce.
Features: Embedded spreadsheets, real-time collaboration in documents, Salesforce integration, two-way data sync with CRM.
Best for: Sales and support teams that use Salesforce and want deep CRM integration with their documentation tool.

10. Tettra
Highlights: Helps companies curate company information into their own internal knowledge base.
Features: Simple content creation, Slack integration for notifications, categorized content for easy access.
Best for: Teams looking to manage internal knowledge with minimal setup, especially those relying on Slack.

11. Bookstack
Highlights: Open-source platform for streamlined documentation creation and organization. Features: WYSIWYG editor, documentation structured in chapters and books, role-based access control.
Best for: Tech-savvy teams or developers seeking a highly structured and customizable open-source documentation system.

12. Slab
Highlights: Organizes team knowledge with a focus on integration and usability.
Features: Unified search, topic tags, rich content editor, integrations with GitHub, Slack, and more.
Best for: Tech and product teams who want a clean, modern interface and strong integration capabilities.

13. ClickUp
Highlights: All-in-one productivity platform that combines project management, docs, goals, and chat.
Features: Custom dashboards, nested documents, goal tracking, integrations with over 1,000 apps, and real-time collaboration.
Best for: Cross-functional teams that want to unify project management and documentation in one platform.

14. Bullet
Highlights: A newer player offering a clean, intuitive interface for knowledge sharing and team documentation.
Features: Real-time collaboration, smart templates, advanced permissions, and Slack integration.
Best for: Small to mid-sized teams looking for a modern, user-friendly documentation tool with strong collaboration features.

Confluence alternatives - free

No budget for a Confluence alternative? No problem! If you're exploring free alternatives to Confluence that haven't been covered in the top 14 list, there are several other options worth considering. Each of these platforms offers unique features and capabilities that might be just what your team needs for effective collaboration and knowledge management.

1. MediaWiki
Highlights: The software behind Wikipedia, offering powerful wiki capabilities for content management and collaboration.
Features: Extensive customization options through themes and extensions, strong community support, and a robust revision history feature for tracking changes.

2. DokuWiki
Highlights: A simple and versatile wiki specifically designed for creating documentation of any kind.
Features: No database required, making it easy to maintain and backup; syntax highlighting for code; and access control lists for managing user permissions.

3. TiddlyWiki
Highlights: A unique non-linear notebook for capturing, organizing, and sharing complex information.
Features: Highly portable single HTML file, extensive customization through plugins, macros, and themes; and active community for support.

4. Wiki.js
Highlights: Modern and powerful open-source wiki software that aims to be the ultimate knowledge base solution.
Features: Supports Markdown and HTML content, integrated search engine, responsive design for all devices, and Git-backed storage for version control.

5. Foswiki
Highlights: A web-based platform that allows teams to collaborate and share information securely and efficiently.
Features: Inline editing of pages, version control for tracking changes and reverting to previous versions, and a flexible plugin system for extending functionality.

6. MkDocs
Highlights: A static site generator geared towards building project documentation.
Features: Documentation source files written in Markdown, a variety of themes and plugins for customization, and easy deployment to a host or server.

7. Kanban board tools
Highlights: Kanban boards are visual project management tools that help teams organize and track their work using cards and columns.
Features: Various free tools include Kanban boards in their feature set—these are ideal for visualizing workflows, though they aren't direct Confluence replacements.

8. Zoho Wiki
Highlights: A straightforward tool from Zoho designed for teams to create and share knowledge.
Features: Easy page management, access control, customization, and integration with other Zoho tools.
Note: While Zoho has shifted focus to Zoho Learn, Wiki is still available as a basic internal documentation tool.

9. Hugo
Highlights: A fast, open-source static site generator that’s ideal for technical documentation.
Features: Markdown-based content, blazing-fast build times, and a large theme ecosystem tailored to documentation and developer needs.

Each of these alternatives offers unique benefits for different types of teams and projects. Whether you're looking for a straightforward wiki tool, a complex documentation generator, or a collaborative workspace integrated with other apps, there's likely a free tool that meets your needs. However, some of these no-cost options require a bit more technical expertise, so be sure to do your research before choosing your tool.

Confluence Alternatives - Open Source

The best open source Confluence alternatives include Wiki.js, Bookstack, Joplin, and TiddlyWiki—each offering a unique approach to knowledge management with full control over customization and hosting. 

Wiki.js is ideal for technical teams needing a powerful, Git-integrated wiki; Bookstack provides a more structured, book-like format perfect for non-technical users; Joplin serves as a secure, markdown-friendly note-taking tool with cross-device sync; and TiddlyWiki is a highly flexible, portable solution suited for personal or niche documentation. 

You can learn more about each of these tools in the free Confluence alternatives section above.

Factors to Consider When Choosing an Alternative to Confluence

Choosing a Confluence alternative is more art than science, blending your team's vibe with the perfect tool. It's about matching your team's size, tech-savviness, and workflow to a platform that feels just right, without blowing your budget. Let's cut through the clutter and pinpoint exactly what matters—from ease of use to essential integrations and beyond. Dive into the crucial factors that will steer you toward your team's next collaboration champion.

• Team Size and Collaboration Needs: The tool should scale with your team and match their level of technical know-how.
• Budget and Pricing: Ensure the costs align with your budget over the long term.
• Ease of Use and Learning Curve: A user-friendly tool is important. Consider the time investment required to get your team up to speed.
• Integrations with Existing Tools: Your new choice should enhance your current workflow, not complicate it. Choose an alternative with a wide range of integrations.
• Customization and Scalability: The platform should accommodate your team's growth and evolving needs.

Exploring Confluence competitors opens up a world of possibilities for enhancing team collaboration. By focusing on your team's specific needs and considering the factors outlined above, you can select a platform that not only meets but exceeds your expectations. Dive into the world of collaboration tools and discover the perfect fit for your team.

‍Which Is Better, Jira or Confluence?

Jira and Confluence serve different purposes, so the better option depends on what your team needs. Jira is a project management tool built for tracking tasks, bugs, and development workflows—especially suited for engineering and agile teams. Confluence, on the other hand, is a collaborative documentation platform designed for creating and sharing content across teams. While they integrate well together, one isn’t necessarily “better” than the other—they’re often used side by side. If you're deciding between the two, consider whether you're focused more on task execution (Jira) or documentation and knowledge sharing (Confluence).

Does Google Have a Confluence Alternative?

Yes, Google offers tools that can serve as alternatives to Confluence, primarily through Google Docs and Google Sites. While not direct replacements, these tools enable teams to create, collaborate on, and organize documentation in a shared environment. Google Docs supports real-time editing and seamless sharing, while Google Sites allows you to build simple internal websites for organizing content. Together, they can replicate many of Confluence’s core use cases, especially for teams already using Google Workspace. However, they may lack the advanced structure and integration depth that more robust platforms provide.

Why Is Notion Better Than Confluence?

Notion is often considered better than Confluence for teams that value flexibility, ease of use, and an all-in-one workspace experience. 

While Confluence focuses heavily on structured documentation, Notion combines docs, tasks, wikis, and databases in a highly customizable interface. It allows users to build out their own workflows without needing to rely on add-ons or plugins. 

Notion’s drag-and-drop editor, real-time collaboration, and visual organization tools make it more intuitive for many teams—especially smaller or fast-moving ones. For organizations looking for simplicity and versatility in a single platform, Notion offers a compelling edge over Confluence.

Conclusion

Whether you're after more flexibility, better collaboration, or a simpler interface, there's a Confluence alternative that fits the way your team works. From open source solutions to powerful all-in-one platforms, the options are out there—and the right one can transform how your team shares and accesses knowledge.

Curious how Guru compares? Watch our demo to see how Guru makes knowledge management smarter, faster, and easier for modern teams.